Clubs’ Handbook (.pdf)

Affliliation Form (.pdf)

Constitution (.docx)

Handling the Handover (.pdf)

Tips for AGMs & Strategic Planning (.pdf)


Massey University Grants Policy (.pdf)

Application Form (online form)

Grant Report (online form)




On-Campus Event Request (online form)

Budget Template (.pdf)

Massey University Risk Assessment (.docx)




Minutes to Open ANZ Bank Account (.pdf)

Meeting Agenda Template (.docx)

Meeting Agenda Example (.pdf)

Meeting Minutes Template (.docx)

Asset Register (.pdf)


Grant applications must be submitted by 5pm on the last working day of each month during term, and sometimes take up to a week or more to process – so it pays to get them in well in advance!

If you want to hold a club event on campus, you will need to fill out the On-Campus Event Request form around a month in advance – if your event includes alcohol you may need to submit it even earlier. Come in for a chat right when you start planning and we’ll help you make sense of it all.

Send completed forms or questions to Tim at, or come in and see us.


Grant Dates 2017

Grant Round
Applications Close 
Grants Committee Meeting
Amount Available
1 Tuesday 31st January Friday 3rd February $2,000
2 Tuesday 28th February Monday 6th March $2,000
3 Friday 31st March Friday 7th April $2,000
4 Friday 29th April Friday 5th May $2,000
5 Wednesday 31st May Friday 9th June $2,000
6 Friday 30th June Friday 7th July $2,000
7 Monday 31st July Friday 4th August $2,000
8 Thursday 31st August Friday 8th September $2,000
9 Friday 29th September Friday 6th October $2,000
10 Tuesday 31st October Friday 3rd November $2,000

More info about processes:

clubs-affiliation04 Clubs Grant